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KeyesFax(tm) - Details
KeyesFax is a full function automated fax system that bundles three packages into a single, simple to install, easy to use, powerful yet inexpensive system. It combines both a send and receive facsimile processing system with a complete image package plus a highly flexible information manager that you can use as a phonebook.
Our fax software will edit, send, receive, display, print, and track Fax documents or images using any standard IBM i (i5, iSeries, AS/400) without additional expensive hardware or software. The only extra hardware cost involved is for a Class 1 fax modem. These are usually available from any PC store for about $100. Any Integrated Modem on the iSeries is also supported.
All you need to display images is any PC running any operating system with a web browser.
Images such as logos, signatures, or forms overlays may be gathered in a variety of ways: You may use your fax machine as a scanner by faxing images directly to your IBM i. You can develop forms using any third party forms design software or using any graphical software on a PC. We provide all the tools necessary for you to easily upload and convert other image types into Fax images or forms overlays.
KeyesFax uses an inexpensive fax modem attached to your (usually preexisting) V.24 communications port to send and receive Fax documents. It also supports any of the Integrated Modems. Documents can be prepared and faxed from any terminal or application on your iSeries.
Outbound faxing is quite versatile. There are a number of different methods of producing fax documents. You can fax spool files, source files, images, or quick messages from any terminal using a Message Editor that we supply. The system will automatically convert and merge together the desired text and images. The fax can be sent right away, scheduled for off-hours, consolidated with other faxes, or sent to multiple destinations using easily maintained phone number lists or distribution lists.
You can fax documents from your PC through the iSeries. Our HTTP Server allows any type of PC with a web browser, to create, send, and control faxes. The server quickly converts PC documents or images into a fax, adds an optional customizable coversheet, and uploads it to the iSeries for faxing. It can also convert any graphical document into a forms overlay.
Screen Shot of 'Send a Fax' from web browser (62K)
The system includes an advanced text editor that allows you to easily create quick fax messages or coversheets that can include your company logo from any IBM i terminal. The Message Editor includes word wrapping, copy, insert, delete, and even spell checking.
Screen Shot of Message Editor (16K)
We pull documents right out of your spool file, and can merge them with other images such as logos or forms overlays. You can type out a quick message on an optional coversheet, then you are returned back to your application while the fax is being processed.
You can fax a document to a list of phone numbers and even e-mail addresses. Each fax can be personalized, through the use of substitutable parameters stored in a phone list file.
You can send individual pages of a multi-page document to separate destinations, where the phone numbers or e-mail addresses are extracted from information found in the document itself. This is often used for faxing invoices, acknowledgements, purchase orders, etc. The system merges your spooled files with any desired forms overlays, looks up the recipients in master files, and faxes or e-mails each page to the appropriate destination.
An output queue (FAXCOM) is provided to make faxing spooled files very easy. Any spooled file placed in this queue is automatically picked up and faxed.
Users can easily track their own faxes using a Fax Queue. They can change fax parameters, such as the phone number, priority, or scheduled time, place a fax on hold, restart a fax or even e-mail a fax.
Inbound fax documents are brought into a Receive Queue on the IBM i. The received faxes can be quickly copied, routed, refaxed, viewed, downloaded, or printed on any HP compatible laser printer attached to the IBM i or to a PC. Notes may be added to each received page that can be read or appended by anyone viewing the fax. In addition, the faxes can be easily e-mailed to user's desktops with our optional KeyesMail module.
KeyesFax on the IBM i is actually more practical than PC-based fax systems. Unlike a PC, the IBM i can send and receive fax documents in the background with no degradation of foreground performance, a common complaint amongst PC fax users. Also, there is very little concern about uptime on an IBM i compared to a PC. KeyesFax has won an award for being the most reliable fax system for the IBM i. Faxes received on the IBM i are instantly available to all its workstations and printers. You get all the advantages of a true multi-tasking system, without the headaches of a PC network.
Your fax machine becomes a handy image scanner for letterhead, logos, signatures, drawings, forms, photos, price sheets, etc. Using our editing programs, you will be able to cut and paste the desired parts into images that you can merge with your fax messages. To use a fax machine as a scanner, you would simply dial the IBM i's phone number and send it a fax.
Images may be displayed on PC's using a web browser, with our HTTP Server.
The system will allow you to convert and upload many different types of images to the IBM i. Image documents are converted to one of three different types: PCX, TIFF, or FAX. PCX and TIFF images are the most common images that PC graphics applications, scanners, and fax programs use. You can transfer either of these types to the iSeries in their original ASCII format, convert them to forms overlays or include them with your faxes.
KeyesFax is so simple to use, that it's fun and productive. Searching, editing, routing, viewing or faxing images, security; every feature of KeyesFax is performed in a consistent, easy to understand manner. Any IBM i workstation operator will be able to effectively use our programs after they spend just a little time going through the quick hands-on tutorial. KeyesFax contains a complete set of position sensitive Help screens to assist you in using the programs.
An information manager, called KeyesFile(tm), utilizes the power of the IBM i Data Base to build a set of index cards that instantly sorts itself in a thousand different ways. You can use it to keep track of a wide variety of information, such as: names and addresses, phone numbers, sales information, calendars, contact management, customer follow-up or call-back information, itineraries, image documents, fax messages, or anything else that you would like to have quick access to. It can be used to index, store, display, or fax documents using single keystrokes.
KeyesFile works by entering information on cards, with up to a thousand lines per card, a million cards per file, and an unlimited number of files. KeyesFile can store rigidly structured data or free form information such as notes and comments both on the same cards. You can organize any data the way you want it, on the fly, with no programming, and no training.
KeyesFile can be used as a fax phone book for the Message Editor and to quickly create phone lists for broadcast faxing.
Screen Shot of KeyesFile Information Manager (16K)
Video of KeyesFile Information Manager (976K)
The true power of KeyesFile is its instant accessibility of the cards using any piece of information that you have entered on them. Cards are instantly displayed in alphabetical order, re-sorted on any of the cards' lines with the touch of a key. For example, assume you recorded information about your customers with company name, address, contact, phone number, and sales activity. You could access the cards by company name one moment, then by contact, city, or phone number the next, or by any other information that you have placed on any of the available thousand lines of each card.
We have included a number of API's in the system so that you can easily
integrate Fax or Image programs with your existing software. Below is a
list of some of the commands that your applications can call.
We have included two output queues for automatically faxing documents. One faxes all the time, the other only faxes during night hours that you can set. Spooled files are automatically burst, merged and processed from these queues.
Using a spooled file definition program, you can direct exactly how you wish each spooled file to be processed. You can even code Exit programs to retrieve fax numbers from your master files.
The software takes only minutes to load onto your system. The external fax modem plugs directly into an IBM i communications port, and an install program creates all of the necessary communication objects in our library while the computer continues its regular duties. You should be able to start transmitting faxes within a couple of hours after receiving the package.
Since 1978 Computer Keyes has offered a 30 day free trial period on all software. This allows you to try out the complete package without obligation.
While on maintenance, if KeyesFax does not perform a function as intended, Computer Keyes will send you a correction, usually within hours.
Computer Keyes provides free hot-line technical support to assist you in the use of KeyesFax.
